Policies / Regulations

Collaborate 2018 Viewpoint User Conference
Terms and Conditions

The following terms and conditions (“Conditions”) apply to the Collaborate 2018 Viewpoint User Conference (“Conference”) hosted by Viewpoint, Inc. (“Viewpoint”). By registering for the Conference, you accept these Conditions, which shall govern your attendance at and participation in the Conference.


Privacy and Consent to Use Your Data

Viewpoint may use your personal information to contact you about the Conference and send you marketing emails related to Viewpoint publications, products, and services. You may opt out of receiving these emails by clicking on the opt-out/unsubscribe link located at the bottom of any of the emails and following the instructions.

Viewpoint will employ radio-frequency identification (RFID) technology throughout the Conference, including the use of RFID capabilities contained inside Conference badges. Viewpoint uses the RFID technology to provide you with requested certification credits and to improve the content offered at its conferences. You agree not to damage, impair, or obstruct the technology contained in your Conference badge.

Viewpoint’s Privacy Notice can be found at https://viewpoint.com/legal/privacy-notice. Viewpoint uses a third-party vendor, Cvent, to support Conference registration. Cvent’s privacy practices can be found at https://www.cvent.com/en/privacy-policy.


Registration and Admission

Viewpoint, in its sole discretion, reserves the right to accept or decline any registration to attend the Conference.

Attendees are expected to be respectful to other attendees, Vi ewpoint staff members, exhibitors, and vendors. Harassment and other misconduct will not be tolerated; violations will be addressed promptly. Viewpoint reserves the right to prohibit entry or to remove any individual, whether an attendee, exhibitor, or vendor, whose conduct is not in keeping with the character and purpose of the Conference or whose conduct is otherwise objectionable, disorderly, disruptive, or in violation of any laws as determined by Viewpoint in its sole and complete discretion.


Conference Fee

The Conference fee must be paid in full at the time of registration and includes access to conference receptions, materials, continental breakfasts, lunches, breaks, and sessions.


Unauthorized Solicitation

Unauthorized commercial solicitation at the Conference is prohibited. Any non-exhibiting supplier, vendor, or attendee observed distributing information or soliciting business at the Conference will be asked to leave immediately and without refund.


Appearance Release

By registering for and participating in the Conference, you grant permission to Viewpoint and its contractors to record, photograph, film, interview, or otherwise capture your likeness, appearance, and name, and to edit, copy, distribute, display, publish, make derivatives of, and otherwise use such materials, in whole or in part, for any purpose, including but not limited to marketing and promotional purposes. You understand that Viewpoint will be the sole owner of the results and proceeds of such recording, photographing, and filming. You waive any right to inspect or approve the use of such materials or of any written copy related to such materials. You also waive any right to royalties or other compensation arising from or related to the use of such materials. By registering for and participating in the Conference, you agree to release, defend, indemnify, and hold harmless Viewpoint from and against any claims, damages , or liability of any kind or nature arising from or related to the use of these images, recordings, or materials, including but not limited to claims of defamation, invasion of privacy, or rights of publicity.


Cancellation Policy

Cancellation requests by registrants must be made in writing and transmitted by email to: events@viewpoint.com. Cancellation requests received by Viewpoint on or before July 31, 2018 will be eligible for a refund of 100% of the Conference fee. Cancellation requests received by Viewpoint between August 1, 2018 and September 15, 2018 will be eligible for a refund of 50% of the Conference fee. No refunds will be made for cancellation requests received by Viewpoint after September 15, 2018. All refund determinations will be made by Viewpoint in its sole and complete discretion and all such determinations shall be final.

Viewpoint reserves the right to cancel or reschedule the Conference at any time. If Viewpoint determines that it must cancel the Conference, Viewpoint will refund all prepaid Conference fees to registrants. If Viewpoint decides to reschedule the Conference, Viewpoint will provide you with passes to attend the rescheduled conference.

Registrants will be solely responsible for cancelling travel arrangements and for any incurred costs, expenses, and/or fees related to such cancelled or rescheduled conferences.


Indemnification of Viewpoint; Limitation of Liability; Release of Claims

As a condition of admission to the Conference, you agree to indemnify and hold harmless Viewpoint and its parent companies, affiliates, subsidiaries, and their contractors, officers, employees, agents, directors, and shareholders from and against any and all claims and liabilities of whatever kind or nature in law, equity, or otherwise, arising from your actions, omissions, fault, or negligence, which result in damage to Viewpoint or to any third party, including personal injury to or death of any person and/or damage to or loss of use of property.

IN NO EVENT WILL VIEWPOINT BE LIABLE FOR ANY SPECIAL, INCIDENTAL, CONSEQUENTIAL OR INDIRECT DAMAGES ARISING FROM YOUR PARTICIPATION IN THE CONFERENCE, HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY. THIS LIMITATION WILL APPLY EVEN IF VIEWPOINT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. YOU ACKNOWLEDGE THAT THE CONFERENCE FEE REFLECTS THIS ALLOCATION OF RISK. VIEWPOINT’S MAXIMUM AGGREGATE LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), SHALL BE LIMITED TO THE TOTAL AMOUNT PAID BY YOU TO VIEWPOINT FOR YOUR CONFERENCE FEE.

As a condition of admission to the Conference, you agree to fully, finally and forever release, waive, discharge and covenant not to sue, demand, claim or proceed to collect from Viewpoint and its representatives, agents, employees, officers, directors, shareholders, assigns, agents, successors in interest, and corporate affiliates, any and all present and future claims, demands, actions, attorney’s fees, causes of action, suits, damages, losses and expenses, of any kind or nature, whether known or unknown, liquidated or contingent, for or on account of anything that has heretofore occurred arising from or relating to your attendance at the Conference.


General

If a court finds any provision of these Conditions unenforceable as written, then the court shall interpret, modify, or strike all or a portion of that provision so as to effect as much of the parties’ agreement and intent as is legally possible. Regardless of the enforceability of any particular provision, the other portions of these Terms and Conditions shall continue in full force and effect. Those provisions of these Conditions that by their nature are intended to survive termination or expiration of the Conditions shall so survive.

These Conditions are governed by and will be construed in accordance with the laws of the State of Oregon without regard to its conflict of law principles. You expressly consent to the personal jurisdiction and venue of the state and federal courts located in Multnomah County, Oregon.